Selectboard Minutes 2016-10-31

Selectboard Meeting Minutes
Town Of Fairlee Town Hall
75 Town Common Road
Fairlee, Vermont 05045
Monday, October 31, 2016

6:01 p.m. CALL TO ORDER

PRESENT:

Selectboard Members: Peter Berger (Chair); Frank J. Barrett, Jr. (Vice Chair); Cathy McGrath
Town Administrator: Brian Hanson
Minutes Clerk: Tracy Dunn

AGENDA MODIFICATIONS:

MOTION: Cathy McGrath/ Frank J. Barrett, Jr. (Moved and Seconded) made a motion to accept the agenda with modifications. The vote passed unanimously.

PUBLIC COMMENTS – NONE

STAFF COMMENTS/BUSINESS:

Signing of Municipal Planning Grant Resolution – Zoning Administrator Chris Brimmer presented the Municipal Planning Grant to the Town of Fairlee Selectboard for signature.

MOTION: Cathy McGrath/ Frank J. Barrett, Jr. (Moved and Seconded) made a motion to approve and sign the 2017 Municipal Planning Grant. The vote passed unanimously.

NEW BUSINESS – NONE

OLD/UNFINISHED BUSINESS:

  • Auditor Update – Town Administrator Brian Hanson notified the Town of Fairlee Selectboard that he has not been able to locate the previous Request for Proposal. Peter Berger stated that he will check his files. The Selectboard made the decision for the Town of Fairlee Auditors to write and send out a Request for Proposal. Mr. Hanson told the Selectboard that he has provided the Auditors with a Request for Proposal example.
  • Newsletter – Cathy McGrath provided an updated draft of the newsletter to the Town of Fairlee Selectboard. She told the Selectboard that she had received suggestions from the Town Staff just prior to the October 31, 2016 meeting and needs to incorporate those changes. With the approval of the changes by the Town Staff and additional suggestions by the Town of Fairlee Selectboard the plan is for the Newsletter to be sent out during the week of October 31, 2016.
  • Illegal Dumping – Town Administrator Brian Hanson provided the current draft of the Town of Fairlee Illegal Dumping Ordinance for the Town of Fairlee Selectboard for their review.
  • Road Ordinance – Peter Berger reported to the Town of Fairlee Selectboard that the fee structure should not be reflected in the Town of Fairlee Highway/Road Ordinance but in the fee structure document. Frank J. Barrett, Jr. asked if the ordinance is in compliance with the State Statute and Mr. Berger confirmed that it was. The passing of the Town of Fairlee Highway/Road Ordinance was tabled until the November 7, 2016 meeting pending review by Gary Leach with Tata & Howard.
  • Fire Marshall Variance – Frank J. Barrett, Jr. advised the Town of Fairlee Selectboard that he is still working on the Fire Marshall Variance. This topic will be tabled to a later meeting.
  • Upcoming Meeting with State on Water Tank – Town Administrator Brian Hanson notified the Town of Fairlee Selectboard that the meeting with the United States Department of Agriculture on the Town of Fairlee Water Tank will be at 9:30 AM on Wednesday, November 2, 2016.
  • Public Hearing on November 7, 2016 for Access Management Grant – Town Administrator Brian Hanson notified the Town of Fairlee Selectboard that the Public Hearing will be advertised in the paper for 6:00 PM on November 7, 2016.

BOARDS ORDERS/CORRESPONDENCE:

The Orders and Correspondence were presented to the Selectboard for signatures.

MOTION: Cathy McGrath/Frank J. Barrett, Jr. (Moved and Seconded) made a motion to endorse the declaration of official intent for the Town of Fairlee to reimburse certain expenditures from proceeds of indebtedness. The vote passed unanimously.

MOTION: Cathy McGrath/Frank J. Barrett, Jr. (Moved and Seconded) made a motion to approve and sign the Wastewater System and Potable Water Supply Permit Application. The vote passed unanimously.

MINUTES APPROVAL:

The Selectboard reviewed the meeting minutes for October 24, 2016.

MOTION: Cathy McGrath/Peter Berger (Moved and Seconded) made a motion to accept the minutes for October 24, 2016 with corrections. The vote passed unanimously.

ACTION ITEMS REVIEW & AGENDA ITEMS FOR FUTURE MEETINGS:

  • Road Ordinance
  • Illegal Dumping Ordinance
  • State Meeting Update
  • Cohase Questionnaire
  • Tata & Howard

EXECUTIVE SESSION – PERSONNEL MATTER

MOTION: Cathy McGrath/Frank J. Barrett, Jr. (Moved and Seconded) to move into Executive Session. The Motion was passed unanimously.

The Town of Fairlee Selectboard went into Executive Session at 7:07 PM.

MOTION: Cathy McGrath/Peter Berger (Moved and Seconded) to come out of Executive Session. The Motion was passed unanimously.

The Town of Fairlee Selectboard came out of Executive Session at 7:19 PM.

ADJOURN – Time 7:19 PM

MOTION: Frank J. Barrett, Jr. /Cathy McGrath (Moved and Seconded) moved to close meeting. Motion was passed unanimously.

Attest: Tracy L. Dunn
Selectboard Clerk

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